Informed Student Participation in Class Recordings

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This is an emerging area of teaching practice and the information below will be updated as new details become available. 

About Consent and Privacy 

Conestoga’s privacy team has provided privacy and consent information in the use of remote classroom tools like Zoom or Teams. Click through to review this information. 

This teaching tip offers suggestions for helping students understand the way a course may use and distribute recordings.  It explains the recording features of Zoom and Teams and provides suggestions for supporting students in choosing their level of participation in recordings created by either service. 

How Each Platform Records 

*This information may change with new updates to Zoom or Teams. Check back to the IT Zoom support page for the newest information as it becomes available.* 

Video

In either Zoom or Teams, active microphones determine whose video is recorded.  If a webcam is off, Zoom and Teams will display the name of the speaker and record their audio. If the webcam is live, it will record the speaker’s webcam. In Teams, the names and/or webcams of all participants may be visible in the recording. 

The host of the meeting (and any co-hosts) have control over the ability to turn on and off the recording. Individual participants can click the Record button, and this will send a message to request permission  from the host. The host can then turn on a setting to allow participants to individually record the session. 

Zoom Breakout Rooms 

A cloud recording will only ever record the main room. Breakout rooms are not recorded to the cloud. 

When recording locally, the recording will follow the host or participant who is recording, including breakout rooms, if entered.   

Chat

In Zoom, users can send public or private chat messages. Public messages usually accompany the video recording.  Although public messages can be excluded from recordings, these may benefit students, as they are able to learn from peers’ conversation and questions. Private messages between participants are not visible to the host.  

In Teams, private messages occur outside an individual meeting.  The public chat is recorded as a thread in the channel the meeting was hosted in, or as a separate group chat when booked as an individual meeting. Again, learners can benefit from conversations and questions within a class meeting. 

Identity

Zoom and Teams each will present the name of the participant in the recording and chat transcript. In Zoom, a participant may change the name presented. In Teams, the participants name is tied to their email account, and is not modifiable in a video chat.

Tips and Suggestions

Students can be welcomed to share their webcam and mic, but should not be required to do so. Be prepared to accept in good faith a student’s request to not be recorded.  Invite students to participate more robustly as and if they become comfortable through the semester.

Avoid asking questions that require or invite students to disclose sensitive personal information, such as medical history or geographic location. Support students in using pseudonyms, if this would preserve their feelings of privacy.

Build community among students early by using breakout rooms and ice breakers. It’s more likely that students will use their webcam and mic with their peers in paired or small group breakout rooms, building these habits of participation through experience and over time.

No one must record a session. These are intended to be learning resources for students, and to support all learners in accessing information and materials. If you have questions or concerns, please reach out to our team.

Suggested Recording Statements 

Seek to create an invitational and informed remote learning space. Before starting the recording, use a statement like the examples below to help students make informed choices about how they participate.  

Zoom Sample Statement: 

“I’ll be recording the main room of our class meeting and will post this in eConestoga for you to review or for anyone who couldn’t make it today. Only members of this class should have access to this recording. To ask questions, you can either use your mic, and choose to have your webcam on or off, or you can type your questions directly in the chat. If you choose to participate using your mic, it may also record your webcam. The recording will also capture public chat messages. For attendance purposes, I encourage you to make sure an appropriate name is listed for yourself in the participant window, however, if you require a pseudonym for privacy, please email me with the name you will be using in our course.” 

Teams Sample Statement: 

“I’ll be recording out class meeting and will post a recording link in eConestoga for you to review or for anyone who couldn’t make it today. Only members of this class should have access to this recording. To ask questions, you can either use your mic, and choose to have your webcam on or off, or you can type your questions directly in the chat.  Please note that Teams captures most webcams and names in the recording. The recording will accompany a message thread of any public chat messages from this session.” 

Further Help 

If you have any questions about recordings and student privacy, please reach out to our team. 

If you ever needed to trim a portion of a video, take a look at our post on Editing Videos for help.  

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