Using the Employee Portal as Faculty

Timetables are usually available at least 2 weeks before the class start date. Your timetable will be updated to reflect any room and timing changes.

You can also look up other faculty and student timetables. Information about faculty and student schedules is confidential, should be used for legitimate work-related purposes only, and should not be shared.  To look up a colleague or student:

• Choose the radial button next to Faculty or Student, as is appropriate;
• Use the Binoculars icon to search for a first or last name.
• Find the correct account, choose the radial button next to it;
• Choose Select.

Timetables can help you find a common meeting time or office hour for your class.

Use the Class List option to see who is in your current or upcoming courses.  This list will continue to change as the course starts as students can still join in the first week or so. 

Download a Class List with Student IDs

At the beginning of the semester, you might want to begin to familiarize yourself with student names and faces. As students order their OneCards, their image is added to these lists. To pull a list of your students including their OneCard photos:

• Select the radial button next to the class for which you’d like to obtain a list,
• At the bottom, under Output Types, choose Photo ID.
• When the page refreshes, choose the Class List button below the Output Types. This will download the associated file.

As with all protected information, these photos should only be used for appropriate purposes and not circulated among colleagues or via other forms of communication. 

Attendance Tracking

You might also want to obtain a tracking document, where you can record class attendance for the semester. Students are also encouraged to submit their absence in the Student Portal. Check with your school to determine what attendance tracking methods and protocols might be used. 

To generate an attendance tracking document:

• Select the radial button next to the class for which you’d like to obtain a list,
• At the bottom, under Output Types, choose PDF Report (printable) or Excel Report (digital),
• When the page refreshes, choose the Class Absence List button below the Output Types. This will download the associated file.

Typically, most faculty might mark off absent students, rather than all those who are present. In-person classes can use the name tents as a way of seeing who is away on a particular day, while synchronous online classes can cross reference with the student names either in the usage reports or in-class.  

Start by contacting your Chair to let them know your class will be cancelled. You can’t re-schedule or cancel classes without permission so this is only for illness and emergencies. 

If you cancel a class due to an emergency, use this section to indicate a class cancellation. Students will receive an automatic notification, but if you are able to also send an email or post an announcement in eConestoga students appreciate all attempts to prevent any confusion.

Use Accommodate to read and acknowledge receipt of letters of accommodation for students with documented disabilities. If you have any questions, contact Accessibility Services.

Check your college email often. You will receive alerts if there are new accommodation letters or changes in existing accommodation letters. 

Submit final grades in the Grade Entry option as soon as your course is completed. Grades are due 3 days following the last day of the course, unless otherwise indicated by your Chair. To enter your grades,

• Select the appropriate course;
• Enter grades in the text entry fields,
• Then submit. Grades become official following approval by the Chair.   

eConestoga Grades Import

If course grades are in eConestoga, final grades can be imported directly using the eConestoga Grade Import option. Consult eConestoga’s resources on Grades. 

Incompletes

Select I for Incomplete. I/P is for In Progress (the course has not finished yet). Do not use I/P to designate an Incomplete.

All course outlines are available by clicking on the Course Outline tab. To search for your course outline:

• In the Course Code text field, input the course code. Alternatively, you can input key words in the Course Title field.
• Choose Search.
• Choose Print to open the course outline, not Request Access. 

To search for a previous year’s course outline use the Academic Year drop down menu to choose a past year, or set the search Course Status to All. 

Course outlines are edited by choosing the Faculty option within the Course Outline tab.

Select Start new Academic Incident to begin. Consult the Plagiarism Decision Tree and the FAQs for more information. A letter will be automatically sent to a student for whom an academic violation is filed. 

You are only permitted to search for the history of a student for whom you are about to file an offence so that you know if this is a subsequent offence. Although you can search for any student this action will be recorded.